Wedding FAQ

Yes! Don’t take the chance of cancellation due to an Act of God, change of heart, unexpected military deployment, or a host of other unforeseen circumstances. Even though Platte River Fort has general liability insurance, as the event host, you also have a risk of liability if one of your guests is injured, becomes sick due to food your vendor served, or causes an accident. The cost of purchasing event insurance is so small compared to your potential liability. We encourage you to purchase this insurance in a timely manner (when you have money at stake). Platte River Fort, LLC and Carleton & DeJong, LLC will need to be listed as additionally insured.

Yes! Proof of liability insurance and workers’ compensation insurance for each vendor must be provided to Platte River Fort, at least three months prior to your event. Failure to do so could result in the vendor not being allowed to provide services at your event. Most reputable vendors have more than adequate liability insurance and workers’ compensation insurance and understand the importance of having it. Accidents happen and, just like having any other insurance, requiring proof of insurance from all vendors gives you, the vendor, and Platte River Fort the assurance that in the unlikely event an accident does occur, adequate coverage has been obtained.

Yes. You must use a caterer on our preferred list or you can use a caterer of your choice with an additional opt-out fee. While we prefer you to use the vendors on our list, you may utilize any florist, photographer, and DJ, at no additional cost. All outside vendors will need to show proof of liability insurance and workers’ compensation, three months before your event. Platte River Fort will have copies of this insurance if the vendor is on our list. In the event, we offer in-house catering, all catered events will be required to utilize their services. Your venue coordinator will let you know when this is required.

No. Platte River Fort only provides the venue, tables, and chairs. We have a wedding planner on our preferred vendor list that can help with your event, for an additional cost. We strongly encourage you to have a wedding planner, they will be able to anticipate your needs before you know you have them! In the case that you do not have a wedding planner, please identify one person that will help plan and manage the itinerary, set-up/take-down of vendors, and flow of guests.

You are guaranteed one hour for your rehearsal. If there are no other events scheduled the day before your wedding, you may have your rehearsal at any time between 4 pm and 9 pm. Availability will open up three months prior to your wedding date. Please ask your venue coordinator for details.

Yes. Please ask your venue coordinator for pricing if interested! The location of the rehearsal dinner cannot interfere with other wedding rehearsals, events, or weddings. Availability will open up two months prior to your wedding date. A Platte River Fort vendor or in-house caterer must be used. To make other arrangements speak with your venue coordinator, additional fees may apply.

Overnight rentals will not be available for the night before your wedding until two months prior to your wedding date. Please ask your venue coordinator for details.

For check-in time, please consult with your venue coordinator. Check-out time is 10:00 am.

If you cancel your event, any deposits/payments WILL NOT be refunded.

Yes! You will coordinate all alcohol through your venue coordinator at Platte River Fort. NO OUTSIDE ALCOHOL IS PERMITTED. If outside alcohol is discovered during your event or after check-out, the alcohol will be confiscated and your $1,000 damage deposit will be forfeited.

Please consult with your venue coordinator for a list of what decorations are allowed and not allowed at your wedding and/or reception.

We will schedule a final walk-through with you two weeks prior to your wedding. At that time, we will need a final headcount and set-up instructions. We will also need a full itinerary of your event, a final vendor list with contact names and numbers, each of their scheduled set-up/tear-down times, and an overnight check-in list, if applicable.

No. You simply need to clean up and take with you what you and/or your vendors brought to the venue (decor, linens, centerpieces, etc. ) Platte River Fort staff will clean up trash in trash cans, chairs, and tables. If the facility is not left in the condition it was provided to you prior to your event, you will be charged a $1.00 per guest clean-up fee.

Platte River Fort has a no-pet policy. Please ask your venue coordinator if you have a pet that you would like to include in your ceremony. Service dogs are welcome.

All guests need to be off the property by the pre-determined event end time unless spending the night. If guests are on the property after the rental period, a $275 per hour charge in one-hour increments will be taken out of your damage deposit.

Yes. This is only available to overnight guests. This is NOT included in your package and MUST BE PRE-ARRANGED and additional fees will apply, ask your venue coordinator for details.

Platte River Fort reserves the right to hire security guards for your reception. This is NOT included in your package and additional costs will apply. Ask your venue coordinator for additional information.

No, we are no longer offering assurance of refund due to COVID-19.

Platte River Fort will not give any discounts due to reduced capacity because of COVID-19 restrictions. Our packages include up to 150 people. If you have paid for guests over the 150 people included in your package, the extra person charge will be refunded to you. Platte River Fort will do everything in its power to help you hold the wedding of your dreams! If we are able to hold your event (even at reduced capacity) we will still plan on holding your event.

Due to social distancing, tables for your reception will need to have space in between them. We will set our tables 6ft to 8ft apart (from chair back to chair back). Platte River Fort is also restricted to the number of people we can have in an inside area (Bent’s Barn). This number will be determined by the color of the COVID dial Weld County is in at the time of your reception.

Platte River Fort is recommending that every event has a “Plan B” in place in the event that Colorado changes colors on the dial or we are shut down again. Grouping your guests together in family pods that live together will help with keeping everyone safe, as well as informing all your guests that masks will be required.

Platte River Fort still wants you to enjoy your day and that means having a dance floor! We ask that you consider having the dance floor outside and request that your guests wear a mask while on the dance floor. All important dances may be danced without a mask on.

YES, Platte River Fort will allow you to postpone your event to a later date, up to a year out. All payment schedules will be postponed and restarted with the new date. Your postponement must be of a similar day and time. Additional charges could apply for any postponements made past a year out or not within a similar day and time.

We will require your wedding party to wear a mask up until the time they are walking down the aisle. They may remove their masks for the ceremony and pictures IF everyone is comfortable doing so. The bride and groom can go without a mask if they feel comfortable doing so.

For the safety of our staff and our guests, we ask that you wear a mask upon entering the property and while you are out of your seat. If family units can sit together and socially distance from other families, they may remove their masks during the ceremony while seated. You will be REQUIRED to wear a mask when going through a buffet line and when getting a beverage from the bar.